With imaging solutions, you can never have too much functionality. Then again, a lengthy feature list will get you only so far — it's really no replacement for a truly integrated solution. To achieve that, it’s essential to consider who will actually be using the middleware that connects scanners and MFPs to networks.
With Drivve | Image, the vast majority of end users don't even know they are users, period. They’re the beneficiaries of the seamless intelligence of a system that takes care of all the busy work for them. In most instances, they need only tap a single button to execute tasks that are generally considered half chore, half drudgery (unless they’re the type that likes hanging out at the copier). But for those of you who are responsible for saving precious time from being squandered pressing copier buttons, the following descriptions of the various modules that compose the Drivve | Image scanning system will be enlightening. Here you’ll find a toolbox with everything you need to build a custom, high-performance imaging solution. It's the Office Tuner's ultimate toy chest. So take a close look at what the Drivve | Image suite has to offer. We think you’ll be surprised how far the world of office automation has come.
- Scanner Power Tools
- Database Connector
- Exchange | Fax
- OCR Module
- SnapForm Pilot
- Coversheet Module
- FaxCore Connector
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Scanner Power Tools (SPT) Mega-tweaks for office geeks
Juice up your MFP’s feature set with multiple image-processing powers — and then let it loose! (It’ll know exactly what to do.)
Whether you’re using a simple desktop scanner, one of the many new networkable models, or an MFP as your input device of choice, Scanner Power Tools may soon become one of the key components in your organization’s quest for Total Office Integration. The core of the Drivve | Image suite, SPT is the command center that links input devices to your network (and the world) and enables you to automate an unlimited number of tasks — all at the touch of a button.
Read complete specifications Building complex workflows is a cinch with SPT. The Administrator can easily create all the sequenced workflows the rest of the team requires to dramatically reduce (to just about zero) the amount of time they spend dealing with a scanner. The cool thing? Team members don’t need to know diddly about how to run a scanner (much less a network) to get the full benefit of this advanced automation. The better part of what they’ll ever need to accomplish at the machine involves touching a single button (on rare occasions, they may be called upon to select an item from a drop-down list — not exactly rocket science).
And for those of you that need these workflows to plug directly into your information infrastructure, we’ve got really good news. When used together with the other Drivve | Image modules, SPT leverages virtually all of your existing data to make tasks — automated indexing, intelligent filename generation, Bates stamping, email blasting or notification — a total no-brainer. Orchestrating the flow of your company’s vital information should be as natural and intuitive as possible, so you and your team can get on with the business of getting down to business.
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Database Connector (for SPT)Plug in and pull ahead
With Drivve | Image’s far-reaching connectivity, your scanner or MFP can get plugged into 98% of all databases in the known universe.
As you’ve seen, SPT can work wonders with document processing all on its own. But nothing compares to what happens when you plug the Database Connector into the equation — yet another dimension is discovered. It’s not just a matter of generating scan packages that are pushed to your network. Nor is it a question of relying on end users to input vital information by hand. The Drivve | Image Database Connector enables you to pull relevant info, decisively, from your already existing information infrastructure and apply it immediately (i.e., without mediation) to the task at hand.
Read complete specifications What are some of the benefits of this direct integration? Well, there’s the question of speed — no more hunting around for that customer number you just saw a split second ago; it’s already in place. Then there’s the all-important question of accuracy. By using your database’s readily available info for indexing, human error all but disappears. And the thing that just about all of us can get excited about is the fun of autopopulation: you provide one piece of information by hand and an array of additional, directly tapped data appears magically in the search field interface. From here, you can easily choose the information you want to insert into a specific index or eForm field by tapping the touch screen.
Any way you look at it, if you have a database and a scanner, and you plan to use the scanner to put documents back into a database — Drivve | DM’s or any other — you’ll need the Database Connector to keep your world spinning.
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Exchange | Fax Connector Scan direct — to the entire world
Get perfect integration with Microsoft® Exchange and selected fax server products. It’s a big planet, but you’ve got it covered.
The usual way to send a paper document by email is to scan it, save it as a file, manually attach it to an email, and then send the email to one or multiple recipients. It’s not the quickest process on the block, as we all know, especially if the document contains multiple pages.
Read complete specifications Many a scanner or MFP on the market today is capable of scanning to an email address. You just put the page(s) you want to send in the feeder, type in the email address (if you know it), and you’re off! It’s the same with sending faxes: input fax number, scan, and it’s done. But what happens when you need to do some serious emailing or faxing? Like when you need to get an email blast or a fax broadcast off in a hurry? Not many scanners can handle such a big job on their own. That’s because group blasts or broadcasts demand a machine that’s integrated with your Exchange server or fax server, because you need access to the email addresses and fax numbers you have stored on them. Enter the Exchange | Fax Connector from Drivve | Image.
But the story goes on from here. The thing is, you probably don’t want to send everything to everyone you know all the time (there’s a name for this condition), so you also need access to all those special groups and lists you’ve created on your server. Email to the sales team? Just hit the “Sales” button. Fax to all your PR agencies around the globe announcing your new release? Select PR from that drop-down list and you’re done. Just make sure you don’t forget to place the document in the feeder tray.
Supported Fax Servers
The Drivve | Image Exchange | Fax Connector provides standardized integration with these popular fax servers:
- Tobit FaxWare
- Open Text Fax Appliance, Redundant Edition (formerly Castelle)
- Venali Internet Fax Services EmailFax
- GFI FAXmaker
- Kofax Communication Server (formerly TOPCALL)
- Open Text Fax Server, RightFax Edition
Database Connector Barcode Module
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Barcode Module (for SPT)Get your office engine humming
Pushing the envelope — literally. Adding the Barcode Module to SPT accelerates and streamlines your document workflow. Add efficiency to high performance. Seat belts required.
If you’re looking for ways to make work flow smoothly throughout, whether it be from one desk to another in the same office or from one retail store to HQ, the Drivve | Image Barcode Module is one of the more powerful instruments in the Office Tuner’s toolbox. Virtually nothing will help you keep it all together, locally or globally, than a two-dimensional bar code. And if you want to be able to use them, your input devices have to be able to read them.
Read complete specifications Bar codes are like a document’s DNA — a ton of information packed into a tiny black-and-white striped blueprint. Your scanner’s ability to see and decode them, instantly, is the first step in achieving those integrated digital ambitions of yours.
One particularly beneficial use of bar coding is their placement on cover sheets, where they make document routing happen without a thought. But they can be even more crucial to saving you money when you employ them at the center of such sensitive processes as remote verification or auditing or anything touching on questions of traceability. Used together with the other modules in Drivve | Image suite — especially SPT or the SnapForm® Pilot — the Barcode Module fills a key position in your Digital Empire.
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OCR Module (for SPT)Switch on your high beams
Use our visionary OCR engine to create readable and searchable PDF documents encrypted to ensure confidentiality.
Optical Character Recognition: the terms “digital office,” “office automation,” or even “document/content management” are absolutely meaningless without it. That’s because OCR doesn’t just make your scanned documents readable — it makes them intelligible, by a system that is greater than the sum of its parts: Your Company Name Here.
Read complete specifications But reader beware. Some OCR engines perform better than others. That’s why our engineering team put the best of them through extensive testing before deciding which one to drop into Drivve | Image (much like a championship crew obsessed by the most obtuse specs associated with every single component attached to the block of a Formula One engine). We weren’t going to be slack about what amounts to the optical cortex of our precious scanning solution.
Whether you need OCR to convert your simple TIFF scans to searchable PDFs or to pull a contract or customer number from a scanned contract in order to use it as the Master Index that keeps all the other scans in the transaction together and retrievable, you’ll want it to perform at a very high level. And the Drivve | Image OCR Module is quite exacting in its operation.
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SnapForm® Pilot You’re cleared for takeoff
Drivve has joined forces with SnapForm, one of the industry’s premiere eForm platforms. These are fully integrated eDocs with a serious amount of traction.
As you may already know, Drivve's mission is to help you achieve total automation of your digital office. So it’s not surprising that Drivve | Image's deep integration with the SnapForm eForm platform is fast becoming an integral part of our strategy.
Read complete specifications With that in mind, believe us when we tell you that Drivve | Image's deep integration with SnapForm and its implementation into your office's workflow would be nothing less than a revolution. Imagine stepping up to any MFP or networked scanner, calling up a SnapForm by name, and having one or several input fields appear on the screen of your input device. As you begin to type in information, the rest of the fields begin to autopopulate with relevant data pulled from your database(s). Then, when you send or print the SnapForm, you’ll see that a lot of additional important information has been drawn into the SnapForm itself and is all contained within a two-dimensional bar code. Now the SnapForm can be converted into a PDF.
On the other side of the equation, this printable bar code, together with SnapForm's dexterous XML capability, enables automated delivery of your precious data to ERP or other packages running on your back end.
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Coversheet Module (for SPT & Barcode Module)Distributed scanning at its most versatile
Generate coversheets that automate your scanning workflow — and leverage your information infrastructure — whatever the make or model of your scanning device.
Even though Drivve is a world leader in developing solutions that push the limits of what the most advanced manufacturers’ embedded platforms enable a scanner or MFP to do, we also believe you should be able to get your less “communicative” machines into the eDocument game, too.
Read complete specificationsUsing SnapForm® eForm technology to generate attractive coversheets with 2D bar coding, the Coversheet Module expands the reach of the already powerful Drivve | Image suite by transforming any scanning device into a fully integrated capture workstation. It's simple: adding a 2D bar code to a coversheet lets you “tell” the Drivve | Image engine, running server-side, exactly what you want to call your scans, what you want them to do, what file format they should be in ... even where or to whom you want them to go.
All the latest technologies that are well on their way to transforming the world of office machinery (copiers, scanners, printers) into intelligent document workstations do essentially one important thing: they get your devices to talk to your network, allowing your information infrastructure to be leveraged at any moment. Two-way communication with your network means your scanner can display, and use, at the touch of a button or two, vital information gleaned from the databases (CRM, ERP, Fax, etc.) that your organization uses every day. Now your device is able to do things like grab print jobs from your network and execute them, or take an already existing paper document and transform it into an electronic one, clean it up through image processing, and then index it with your organization's already existing data; from here your scanned doc is placed in your document archive or network folder, where it can be instantly retrieved by typing in any number of index values you use all the time, such as a company name, a customer number, an invoice number, a key word, etc. But what if your scanner or MFP isn't running applications on an embedded platform that allows this network connection? What if it doesn't even have a display? Let Drivve hook that into your network, too — we'll lead the way with a coversheet.
Give It a Try
Here’s an example of how easy it is to create and fill in a coversheet after just a little instruction. A personalized coversheet will open immediately after you’ve entered a small amount of data and clicked the Send button.
1. First, fill in the Enter email field by typing in the email address to which the scanned document should be sent (feel free to make up an email address for this practice example).
2. Second, fill in each Index Criteria field by defining one of the criteria that will be used to create the document name, or file index.
For example, the document name can be created by using the name of the person scanning the document, along with the date and a keyword. Enter Username, Date and Keyword. These three criteria will be retrieved within the coversheet. The document name, or file index, for this example could look like this: BruceWayne–02.18.2010–ExpenseReport2010.pdf.
You can also index by Document Type, Reference Number, Currency and Username. This format works well for bills. The document name, or file index, for this example could look like this: Bill–K10923–Euro–AmeliaEarhart.pdf.
In each Index Criteria field, enter one of the criteria that will be used to create the document name and queried in the coversheet (fill in only as many fields as you need).
3. Third, hit the Send button. The personalized coversheet will soon open in a new window on your screen and will be ready to be completed and printed.
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FaxCore® Connector Tap your FaxCore stats
Integrate your FaxCore information into the full power of the Drivve | Image suite, or simply use it to send faxes from your input device of choice.
If you’re using FaxCore network fax software to deliver all your vital fax traffic, the Drivve | Image FaxCore Connector lets you integrate any scanner or MFP with your existing system and even upgrades the efficiency and flexibility of the FaxCore server.
Read complete specificationsThe only fax solution built on the Microsoft .NET platform, FaxCore allows you to fax enable your entire organization and leverages Web and Internet technologies to deliver the cost effective and simple implementations you need for new-generation faxing.
Being able to fax right from your scanner or MFP is pretty cool, but integrating your faxing process with the flexible, advanced automation of the Drivve | Image suite multiplies efficiencies and exploits the real value of the FaxCore Connector. When you fax from within Drivve | Image, you put in play a whole line of business solutions that fold faxing right into your dynamic document workflows. Choose one or multiple recipients from your FaxCore address book right at the display panel; input your subject and message text; and select from among a few sender input options. Need a sent confirmation? An Email Notification feature lets a defined sender know whether a fax arrived successfully.